42Q Home > Quality > Employee Validation Maintenance

Quality Employee Validation Maintenance Version MES15.72 Revision B1

Quality

42Q has established itself as an organization that continuously pursues excellence in performance and quality in the areas of customer and demand management, supply chain management, product execution, and plant compliance.42Q has incorporated into 42Q the tools that allow users to monitor manufacturing efficiency and performance. These tools include a variety of Statistical Process Control (SPC) and Employee Validation portlets, such as the configuration of monitors, collection and analysis of data, viewing of charts, as well as employee and class maintenance.

Employee Validation Setup

This module is responsible for creating training that operators should perform to work in manufacturing processes. The whole operator control (registration and information maintenance), training, and certificates required for the operators working on the shop floor (mainly in medical plants) will be administered by this feature. Employee Validation is a manual input module that allows individuals working on the employee, other than those creating a new configuration and maintaining an existing one. It provides a method of creating employee/password/training records that can be administered by non-SFDC personnel and provides a method of identifying specific processes that must be controlled. It will still support the traditional login methods for data collectors without controlled processes.

Employee Validation is accessed using two paths:

Shop Floor Control > Configuration > Employee Validation Configuration
Quality > Employee Validation Maintenance

Figure 1: Employee Validation Maintenance Portal Location

EV Configuration.jpg

Certificate Maintenance, EV Process Maintenance, and Process Group Maintenance sub-modules are available only through path 1, which is known as EV Configuration.

Employee Validation Maintenance

These instructions address the path 2 (EV Maintenance) sub-modules.

To access Employee Maintenance, navigate to Quality > Employee Validation Maintenance

The Employee Validation Maintenance page will display as follows:

Figure 2: EV Maintenance

EV Maintenance.jpg

Employee Validation Maintenance is composed of two sub-modules and these work instructions will help users to understand both.

Class Maintenance
Employee Maintenance

Class Maintenance EV CMLogo.jpg

Once the user has accessed the Employee Validation main page and selected Class Maintenance.

The Class Maintenance main page will display the following options in the header along with the Filter and Clear buttons to allow searches from the main class page.

Show Expired
Trainer
Certificate
Training Date
Expiration Date
Status

Figure 3: Class Maintenance Page

EV ClassMaintenancePage.jpg

In Class Maintenance, users will be able to activate or deactivate the certificates and see the Status filter showing whether the user is Active or Inactive and a new Status column in the Class List.

Figure 4: Status Filter

When the class is Active the no tag will be shown, only if it is Inactive. Users are able to Add, Edit, Copy, Import, and Print classes.

Figure 5: Menu

Adding Classes

To add a class, users need to click on the button in the menu bar. A new Class Maintenance page will display.

Figure 6: Class Maintenance

Users have to select the Trainer, the Certificate, and the Date for training from the drop-down list. When the certificate is selected, the Grace Period and Training Expiration Date will automatically be filled. Next, users have to select the button from the Class Maintenance page. The Find Employees pop-up will display.

Note: The class must have at least one assigned certificate.

Figure 7: Add Employees

This option allows users to select one or multiple employees from the list; users can click Reset to clear the selection, click Ok to add the employees, or Close to cancel the action.

Users can add multiple items at a time by clicking on the icon, this option will pop up a new window to allow users to enter multiple items.

Figure 8: Add Multiple Items

Adding Employee Groups

To add employee groups, click the button from the Class Maintenance page. The Find Groups pop-up will display to find groups.

Select a group and click on Ok to add the employee group, or Close to cancel. Both groups and employees will be displayed in the employees list.

Figure 9: Add Employees Groups

Note:The add employees by the group is a way to make adding employees fast and EV does not store group information (i.e. if the selected group has a new employee added in the future, he or she will not be added to the class).

Editing Classes

To edit classes, select the class to be edited and click on the button. Follow the same steps performed to Add Classes. Click Ok to complete the changes, or Close to cancel.

Figure 10: Editing Classes

Note: Classes cannot be deleted.

Import Class

The button allows users to be massively imported to the system using a CSV spreadsheet.

Figure 11: Import Class

When the button is selected, it will automatically download a PDF file with the class information.

Employee Maintenance

Employee Maintenance displays a list of all employee names, types, and numbers. The user can search the list by entering data in the filter fields, editing employees, or deleting employees.

Figure 12: Employee List

Users are able to perform searches, sort, add, edit, delete, import, and print/export employees.

Performing Searches

For searches, the following filtering capabilities are provided: Employee #, Employee Name, Employee Type, Employee Group, Certificate, Process, and the Active/Show Expired flags.

Perform a search by using one or more of the filtering options provided and selecting Filter. The results are then displayed in the Employee list.

Figure 13: List and Search Employees

Note: It is possible to list only the active employees by checking the Active box.

Adding Employee

This portlet allows adding employees to the application. Employee records can be added individually. Also, a user may import a number of records.

To Add Employees, select Add from the Employee Maintenance main page. A pop-up screen will appear that will allow the user to enter the information of an employee:

Figure 14: Adding Employee

Complete the mandatory fields: First Name, Last Name, Password, Password Confirmation, and Employee #.
Select an Employee Type from the drop-down box:

Debug/Rework refers to the production personnel who perform work with debugging/rework roles.
Operators refer to the production personnel who perform work. They require certification to perform a process.
Supervisors refer to superusers who can scan serial numbers through any process without having the actual certification, but are nevertheless required to be in EV and have at least one certificate.
Trainers refer to the type of personnel used to create a class. Someone has to be a designated trainer in order to create a class in EV. They are also the people typically holding classes and performing any hands-on training.

Assign the new employee with at least one group (see instructions below).
Select Ok. (The user is given the option to add an employee picture at this time.)

Assigning Employees to Groups

An employee should be assigned to at least one group. Follow the instructions below to assign users to a group.

To assign Employees to groups, click Add in the employee pop-up window. The employee group pop-up window will appear.
From the group list in the pop-up, check the box of the groups to assign to the employee.
Select Ok to complete the assignment, or Close to cancel.

Figure 15: Assigning an Employee to a Group

Users can also add new groups, edit and delete them.