Difference between revisions of "How to manage Calibration in CMMS"

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= <span class="mw-headline" id="Prerequisites"><span class="mw-headline" id="Prerequisites"><span class="mw-headline" id="Prerequisites"><span class="mw-headline" id="Prerequisites"><span class="mw-headline" id="Prerequisites">Prerequisites</span></span></span></span></span> =
  
−
= <span class="mw-headline" id="Configure_the_Calibration_Group"><span class="mw-headline" id="Configure_the_Calibration_Group"><span class="mw-headline" id="Configure_the_Calibration_Group"><span class="mw-headline" id="Configure_the_Calibration_Group"><span class="mw-headline" id="Configure_the_Calibration_Group">Configure the Calibration group</span></span></span></span></span> =
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*'''Groups''' are defined ('''Shop Floor Control''' > '''Configuration''' > '''CMMS Admin''' > '''Group''')
 +
*'''Calibration Assignment/'''Calibration Notification&nbsp;Categories are selected for the Group ('''Shop Floor Control > Configuration > CMMS Asset > Group > Assign Group > Category'''. Can also be accomplished when Group is defined).
 +
*'''Asset''' is created ('''Shop Floor Control > Configuration > CMMS Asset > Asset''')
  
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#Go to: '''Shop Floor Control > Config > CMMS Admin > Group'''.
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= <span class="mw-headline" id="Configure_the_Calibration_Groups"><span class="mw-headline" id="Configure_the_Calibration_Groups"><span class="mw-headline" id="Configure_the_Calibration_Groups"><span class="mw-headline" id="Configure_the_Calibration_Groups"><span class="mw-headline" id="Configure_the_Calibration_Groups"><span class="mw-headline"><span class="mw-headline"><span class="mw-headline"><span class="mw-headline"><span class="mw-headline"><span class="mw-headline">Configure the Calibration Groups</span></span></span></span></span></span></span></span></span></span></span> =
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#Add a new Calibration Group or edit an existing&nbsp;Calibration Group.
 
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#Select the Calibration Categories at the '''General''' tab as needed.
 
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#Go to the Users tab and add Users one at a time.
 
  
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'''Figure 1: Set Group Category'''
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#Select the '''Asset''' to be calibrated.
 +
#Go to: '''Group''' ICON
 +
#At the '''GROUP''' '''LIST''' tab, select '''ASSIGN GROUP'''.
 +
#Select'''Calibration Assignment '''from '''Category''' drop-down at the top bar to search the associated groups.
 +
#Select the '''Groups''' to which the Technician belongs.&nbsp;
 +
#Select the Category'''Calibration Notification'''.
 +
#Select the Group to which the Approver belongs so the users receive email notification.
  
−
[[File:1 Group.png|800px|1 Group.png]]
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'''Figure 1: Assign Group&nbsp;'''
  
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'''Figure 2: Add Group’s Users'''
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[[File:Group for asset.png|border|800px|1 Group.png]]
  
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[[File:Add group user.png|800px|Add group user.png]]
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'''Figure 2: Default&nbsp;&nbsp;Group'''
  
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&nbsp;
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[[File:Is Default group.png|border|800px|Add group user.png]]
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−
 
 
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= <span class="mw-headline" id="Assign_the_Calibration_Group_to_Assets"><span class="mw-headline" id="Assign_the_Calibration_Group_to_Assets"><span class="mw-headline" id="Assign_the_Calibration_Group_to_Assets"><span class="mw-headline" id="Assign_the_Calibration_Group_to_Assets"><span class="mw-headline" id="Assign_the_Calibration_Group_to_Assets">Assign the Calibration group to assets</span></span></span></span></span> =
 
  
 
&nbsp;
 
&nbsp;
  
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#Go to: '''Shop Floor Control > Config > CMMS Asset '''and select the Asset to edit.  
+
= <span class="mw-headline" id="Configure_the_Calibration_Fields."><span class="mw-headline" id="Configure_the_Calibration_Fields."><span class="mw-headline" id="Configure_the_Calibration_Fields."><span class="mw-headline" id="Configure_the_Calibration_Fields."><span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration.">Configure the Calibration Fields.</span></span></span></span></span></span></span></span></span></span> =
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#Add Calibration Categories to this Asset's Group:
 
−
#Go to Group Tab.  
 
−
#Add Calibration Categories one at a time.  
 
  
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&nbsp;
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#Select the asset at the&nbsp;Asset Page, the Calibration icon show.  
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#At the&nbsp;Asset’s '''Calibration'''&nbsp;pop-up window.  
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'''Figure 3: Set Calibration Category'''
 
−
 
 
−
[[File:Calibration category.png|RTENOTITLE]]
 
−
 
 
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'''Figure 4: Set Group for Asset'''
 
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[[File:Assign group to asset.png|800px|Assign group to asset.png]]
 
−
 
 
−
&nbsp;
 
−
 
 
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= <span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration."><span class="mw-headline" id="Assign_the_Calibration.">Assign the Calibration.</span></span></span></span> =
 
−
 
 
−
#At the Edit Asset Page, move to the Asset’s '''Calibration''' Tab.  
 
 
#Complete the following mandatory fields:  
 
#Complete the following mandatory fields:  
 
<ul style="margin-left: 40px;">
 
<ul style="margin-left: 40px;">
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<li>The system will populate the&nbsp;'''Next Calibration Date''' based on the Last Calibration Date and the number of months selected in the Interval section.</li>
 
<li>The system will populate the&nbsp;'''Next Calibration Date''' based on the Last Calibration Date and the number of months selected in the Interval section.</li>
 
<li>'''Grace Period(Days)'''.</li>
 
<li>'''Grace Period(Days)'''.</li>
 +
<li>'''Needs Approval'''</li>
 +
<li>'''Approval User'''</li>
 
</ul>
 
</ul>
 
<ol start="3">
 
<ol start="3">
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</ol>
 
</ol>
  
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'''Figure 5: Edit Asset Calibration Tab'''
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'''Figure 3: Edit Asset Calibration Fields'''
  
−
[[File:Calibration tab.png|800px|Calibration tab.png]]
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[[File:Calibration for asset.png|border|800px|Calibration tab.png]]
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<ol start="5">
 
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<li>Email notification goes to the Assigned group members, including Requester and Approver.</li>
 
−
</ol>
 
  
 
&nbsp;
 
&nbsp;
  
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'''Figure 6: Assigned Alter Email'''
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= <span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset">Complete the Calibration on the Asset</span></span></span></span></span></span></span></span></span></span> =
  
−
[[File:Assigned Alter Email.png|800px|Assigned Alter Email.png]]
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#Go to:'''Production > CMMS > Calibration > My Assigned'''.  
−
 
 
−
&nbsp;
 
−
 
 
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= <span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset"><span class="mw-headline" id="Complete_the_Calibration_on_the_Asset">Complete the Calibration on the Asset</span></span></span></span> =
 
−
 
 
−
#Go to:'''Production > CMMS Calibration > My Assigned'''.  
 
 
#Double click on the '''Asset Name'''.  
 
#Double click on the '''Asset Name'''.  
 
#Fill out the following mandatory fields:  
 
#Fill out the following mandatory fields:  
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</ol>
 
</ol>
  
−
'''Figure 7: Calibration Assigned'''
+
'''Figure 4: Calibration Assigned'''
  
−
[[File:Calibartion Assigned.png|800px|Calibartion Assigned.png]]
+
[[File:Calibration my assigned.png|border|800px|Calibartion Assigned.png]]
 
<ol start="6">
 
<ol start="6">
 
<li>Email notification goes to the Approver and the assigned group members (this person was selected when the Calibration needs approver) (Step 2).</li>
 
<li>Email notification goes to the Approver and the assigned group members (this person was selected when the Calibration needs approver) (Step 2).</li>
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&nbsp;
 
&nbsp;
  
−
'''Figure 8: Status Change alter Email'''
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= <span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration">Approve (or Reject) the Calibration</span></span></span></span></span></span></span></span></span></span> =
−
 
 
−
[[File:Status Change Alter Email.png|800px|Status Change Alter Email.png]]
 
−
 
 
−
&nbsp;
 
−
 
 
−
= <span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration"><span class="mw-headline" id="Approve_.28or_Reject.29_the_Calibration">Approve (or Reject) the Calibration</span></span></span></span> =
 
  
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#Go to: '''Production > CMMS Calibration > My Approvals'''.  
+
#Go to: '''Production > CMMS > Calibration > My Approvals'''.  
 
#Double click on the Asset Name.  
 
#Double click on the Asset Name.  
 
#Complete the following mandatory fields:  
 
#Complete the following mandatory fields:  
 
<ul style="margin-left: 40px;">
 
<ul style="margin-left: 40px;">
 
<li>'''Input Status''': Select Approved or Rejected.</li>
 
<li>'''Input Status''': Select Approved or Rejected.</li>
−
<li>'''Actual Cal Date'''.</li>
+
<li>'''Actual Calibration Date'''.</li>
 
</ul>
 
</ul>
 
<ol start="4">
 
<ol start="4">
Line 115: Line 89:
 
</ol>
 
</ol>
  
−
'''Figure 9: Calibration Approval'''
+
'''Figure 5: Calibration Approval'''
  
−
[[File:Calibration approval.png|800px|Calibration approval.png]]
+
[[File:Calibration my approvals.png|border|800px|Calibration approval.png]]
  
 
Email notification goes to the approver, requester, and assigned group members.
 
Email notification goes to the approver, requester, and assigned group members.
−
 
−
&nbsp;
 
−
 
−
'''Figure 10: Approval Alter Email'''
 
−
 
−
[[File:Approval alter email.png|800px|Approval alter email.png]]
 
  
 
&nbsp;
 
&nbsp;
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&nbsp;
 
&nbsp;
  
−
= <span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration">Reschedule the Calibration</span></span></span></span> =
+
= <span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration"><span class="mw-headline" id="Reschedule_the_Calibration">Reschedule the Calibration</span></span></span></span></span></span></span></span></span></span> =
  
−
#Go to:'''Production > CMMS Calibration > My Rescheduling'''.  
+
#Go to:'''Production > CMMS > Calibration > My Rescheduling'''.  
 
#Double click on the Asset Name.  
 
#Double click on the Asset Name.  
 
#Complete the following mandatory fields:  
 
#Complete the following mandatory fields:  
Line 143: Line 111:
 
</ol>
 
</ol>
  
−
'''Figure 11: My Rescheduling'''
+
'''Figure 6: My Rescheduling'''
  
−
[[File:Calibration rescheduled.png|800px|Calibration rescheduled.png]]
+
[[File:Calibration rescheduling.png|border|800px|Calibration rescheduled.png]]
  
 
&nbsp;
 
&nbsp;

Revision as of 06:22, 15 August 2023

Prerequisites

  • Groups are defined (Shop Floor Control > Configuration > CMMS Admin > Group)
  • Calibration Assignment/Calibration Notification Categories are selected for the Group (Shop Floor Control > Configuration > CMMS Asset > Group > Assign Group > Category. Can also be accomplished when Group is defined).
  • Asset is created (Shop Floor Control > Configuration > CMMS Asset > Asset)

Configure the Calibration Groups

  1. Select the Asset to be calibrated.
  2. Go to: Group ICON
  3. At the GROUP LIST tab, select ASSIGN GROUP.
  4. SelectCalibration Assignment from Category drop-down at the top bar to search the associated groups.
  5. Select the Groups to which the Technician belongs. 
  6. Select the CategoryCalibration Notification.
  7. Select the Group to which the Approver belongs so the users receive email notification.

Figure 1: Assign Group 

1 Group.png

Figure 2: Default  Group

Add group user.png

 

Configure the Calibration Fields.

  1. Select the asset at the Asset Page, the Calibration icon show.
  2. At the Asset’s Calibration pop-up window.
  3. Complete the following mandatory fields:
  • Calibration Needed checkbox.
  • Last Calibration Date
  • Interval (mth)
  • The system will populate the Next Calibration Date based on the Last Calibration Date and the number of months selected in the Interval section.
  • Grace Period(Days).
  • Needs Approval
  • Approval User
  1. Complete the other optional fields if needed.
  2. Save.

Figure 3: Edit Asset Calibration Fields

Calibration tab.png

 

Complete the Calibration on the Asset

  1. Go to:Production > CMMS > Calibration > My Assigned.
  2. Double click on the Asset Name.
  3. Fill out the following mandatory fields:
  • Input Status
  • Actual Calibrated Date

Note: Only the Input Statu be set to Complete - Approval, this calibration Asset’s go to the approval process.

  1. Fill out other optional fields if needed.
  2. Save.

Figure 4: Calibration Assigned

Calibartion Assigned.png

  1. Email notification goes to the Approver and the assigned group members (this person was selected when the Calibration needs approver) (Step 2).

 

Approve (or Reject) the Calibration

  1. Go to: Production > CMMS > Calibration > My Approvals.
  2. Double click on the Asset Name.
  3. Complete the following mandatory fields:
  • Input Status: Select Approved or Rejected.
  • Actual Calibration Date.
  1. Save.

Figure 5: Calibration Approval

Calibration approval.png

Email notification goes to the approver, requester, and assigned group members.

 

 

Reschedule the Calibration

  1. Go to:Production > CMMS > Calibration > My Rescheduling.
  2. Double click on the Asset Name.
  3. Complete the following mandatory fields:
  • Rescheduled Date.
  1. Save.

Figure 6: My Rescheduling

Calibration rescheduled.png

 

 

 

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